New Patient Registration Form - Child

Last Updated: 31/05/2024

Your Child Details

It is your responsibility to keep us updated with any changes to your telephone number, email and postal address. We may contact you with appointment details, test results, health campaigns, or Patient Participation Group details. If you do not consent to being contacted by SMS or Email please opt out in the form below.

NHS Number (If you have had a previous GP you will find this on letters/prescriptions or at www.nhs.uk/find-NHS-number)

Child Name *

Date of Birth *

Gender

Is your gender the same as the sex you were assigned at birth?

Yes

Prefer not to say

Unable to answer

Which of the following best describes how you think of yourself?

Non-Binary

Female

Male

Prefer not to say

Unable to answer

Previous Address *

Address *

Telephone Number (Home) *

Parent or Guardian Details

Your Name

Relationship

Address

Home telephone

Work Telephone

Mobile Telephone

I consent to be contacted by SMS on this number

Yes No

I consent to be contacted by email at this address

Yes No

Family registered with us

Other Details

Previous GP

School

Country of Birth

Ethnicity *

Religion *

Housing *

Would you consider yourself to be housebound?

Yes No

Employment *

Overseas visitor

Yes

European Health Insurance Card Held (please bring details to the surgery)

Armed Forces

Military Veteran (including national service)

Family member

Communication and Access Needs

What is your main spoken language? *

Do you require an interpreter? *

Yes No

Do you have any communication needs (If yes please specify below) *

Yes No

Communication Needs e.g. BSL, Makaton, Large Print

If you require reasonable adjustments to access the surgery please detail them here

Do you consent to these adjustments being shared with any appropriate professionals involved in providing your care?

Yes No

Do you have a learning disability? If Yes please request a Learning Disability Screening Tool

Yes No

Are you a carer? *

Do you have a carer? If Yes, please provide details below if they consent (as these will be stored on your medical record)

Medical History

Have your child suffered from any of the following conditions?

Asthma

Epilepsy

Diabetes

Depression

Any other conditions, operations or hospital admissions please detail them here

If your child is currently under the care of a hospital or consultant outside of our area, please tell us here

Allergies - Please record any allergies and sensitivities below

Have you had all your routine vaccinations?

Yes No

Did you receive all your vaccinations in the UK? If not please supply evidence of your vaccination history and where it was given (even if this is not in English)

Yes No

Current Medications - Please check and include as much information about your current medication below. Please give us your previous repeat medication list if possible and medication review appointment may be needed.

Family History

Please record any significant family history of close relatives with medical problems and confirm which relative. e.g. mother, father, brother, sister, grandparent

Asthma

Heart Disease

COPD

Epilepsy

Stroke

Blood Pressure

Diabetes

Kidney Disease

Liver Disease

Depression

Thyroid

Cancer

Other

Further Details

Does your child go to any of the following for their education?

If you would like your child's prescriptions to be sent electronically please provide details of the pharmacy you would like to use

Sharing Your Health Record

Important information - please read before completing the form below

What is your health record?

Your health record contains all the clinical information about the care you receive. When you need medical assistance it is essential that clinicians can securely access your health record. This allows them to have the necessary information about your medical background to help them identify the best way to help you. This information may include your medical history, medications and allergies.

Why is sharing important?

Health records about you can be held in various places, including your GP practice and any hospital where you have had treatment. Sharing your health record will ensure you receive the best possible care and treatment wherever you are and whenever you need it. Choosing not to share your health record could have an impact on the future care and treatment you receive. Below are some examples of how sharing your health record can benefit you:

· Sharing your contact details This will ensure you receive any medical appointments without delay

· Sharing your medical history This will ensure emergency services accurately assess you if needed

· Sharing your medication list This will ensure that you receive the most appropriate medication

· Sharing your allergies This will prevent you being given something to which you are allergic

· Sharing your test results This will prevent further unnecessary tests being required

Is my health record secure?

Yes. There are safeguards in place to make sure only organisations you have authorised to view your records can do so. You can also request information regarding who has accessed your information from both within and outside of your surgery.

Can I decide who I share my health record with?

Yes. You decide who has access to your health record. For your health record to be shared between organisations that provide care to you, your consent must be gained.

Can I change my mind?

Yes. You can change your mind at any time about sharing your health record, please just let us know.

Can someone else consent on my behalf?

If you do not have capacity to consent and have a Lasting Power of Attorney, they may consent on your behalf. If you do not have a Lasting Power of Attorney, then a decision in best interests can be made by those caring for you.

What about parental responsibility?

If you have parental responsibility and your child is not able to make an informed decision for themselves, then you can make a decision about information sharing on behalf of your child. If your child is competent then this must be their decision.

What is your Summary Care Record?

Your Summary Care Record contains basic information including your contact details, NHS number, medications and allergies. This can be viewed by GP practices, Hospitals and the Emergency Services. If you do not want a Summary Care Record, please ask your GP practice for the appropriate opt out form. With your consent, additional information can be added to create an Enhanced Summary Care Record. This could include your care plans which will help ensure that you receive the appropriate care in the future.

How is my personal information protected?

Beauchamp House Surgery will always protect your personal information. For further information about this, please see our Privacy Notice on our website or please speak to a member of our team

For further information about your health records, please see: www.nhs.uk/NHSEngland/thenhs/records

For further information about how the NHS uses your data for research & planning and to opt-out, please see: www.nhs.uk/your-nhs-data-matters

Do you consent to your GP Practice sharing your health record with other organisations who care for your child?

Yes (Recommended Option)

No, Never

Do you consent to your GP Practice viewing your health record from other organisations that care for your child?

Yes (Recommended Option)

If your child requires reasonable adjustments to access medical appointments, do you consent to these being shared with other organisations who care for you?

Yes (Recommended Option)

Do you consent to having an enhanced summary care record with additional information?

Yes (Recommended Option)

Online Access To Your Health Record

Access to GP Online Services

Important Information – Please read before completing form below

If you wish to, you can now use the internet (via computer or mobile app) to book appointments with a GP, request repeat prescriptions for any medications you take regularly and look at your medical record online. You can also still use the telephone or call in to the surgery for any of these services as well. It’s your choice.

It will be your responsibility to keep your login details and password safe and secure. If you know or suspect that your record has been accessed by someone that you have not agreed should see it, then you should change your password immediately. If you are unable to do this for some reason, we recommend that you contact the practice so that they can remove online access until you are able to reset your password.

If you print out any information from your record, it is also your responsibility to keep this secure. If you are at all worried about keeping printed copies safe, we recommend that you do not make copies at all.

During the working day it is sometimes necessary for practice staff to input into your record, for example, to attach a document that has been received, or update your information. Therefore you will notice admin/reception staff names alongside some of your medical information – this is quite normal.

The definition of a full medical record is all the information that is held in a patient’s record; this includes letters, documents, and any free text which has been added by practice staff, usually the GP. The coded record is all the information that is in the record in coded form, such as diagnoses, signs and symptoms (such as coughing, headache etc.) but excludes letters, documents and free text.

Before you apply for online access to your record, there are some other things to consider. Although the chances of any of these things happening are very small, you will be asked that you have read and understood the following before you are given login details.

Forgotten history There may be something you have forgotten about in your record that you might find upsetting.

Abnormal results or bad news

If your GP has given you access to test results or letters, you may see something that you find upsetting to you.

This may occur before you have spoken to your doctor or while the surgery is closed and you cannot contact them.

Choosing to share your information with someone

It’s up to you whether or not you share your information with others – perhaps family members or carers. It’s your

choice, but also your responsibility to keep the information safe and secure.

Coercion

If you think you may be pressured into revealing details from your patient record to someone else against your will,

it is best that you do not register for access at this time.

Misunderstood information

Your medical record is designed to be used by clinical professionals to ensure that you receive the best possible

care. Some of the information within your medical record may be highly technical, written by specialists and not

easily understood. If you require further clarification, please contact the surgery for a clearer explanation.

Information about someone else

If you spot something in the record that is not about you or notice any other errors, please log out of the system

immediately and contact the practice as soon as possible.

For further information, please see: www.nhs.uk/NHSEngland/AboutNHSservices/doctors/Pages/gp-online-services.aspx

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New Patient Registration Form - Child

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